You release us, our agents and employees from all claims for loss of, or damage to, your personal property or that of any other person, that we received, handed or stored, or that was left or carried in or on the vehicle or in our offices, whether or not the loss or damage was caused by our negligence or was otherwise our responsibility. Includes vehicles parked on our premises.
Indemnity and warranty
You agree to indemnify us, defend us, and hold us harmless from all claims, liability, costs and attorneys’ fees incurred by us resulting from, and arising out of, this rental and your use of the vehicle. We make no warranties, express, implied, or apparent, regarding the vehicle, and no warranty that the vehicle is fit for a particular purpose.
- Full payment is due upon receipt of Rental Contract and is overdue less than 30 days of departure. Reservations made within 30 days require immediate payment. Renter authorizes full payment to be made by any credit reference listed on the Reservation Application if full payment of contract or Addendums is not made within 30 days of departure.
- You agree to pay us, on demand, for all charges due us under this contract, including, but not limited to : (a) a mileage charge based on our experience if the odometer or its seal is tampered with, or disconnected; (b) all expenses we incur in locating and recovering the vehicle if you fail to return it or if we elect to repossess it under the terms of this contract; (c) all costs, including pre- and post-judgment attorney’s fees, we incur collecting payment from you or otherwise enforcing our rights under this contract; (d) a 2% per month late fee, or the maximum allowed by law (if lower than 2%) on all amounts due us but not paid upon return of the vehicle; (e) $100, plus $5 per mile for every mile between the renting location and the place where the motor home is returned or abandoned, plus any additional recovery expenses we incur; (f) $25 if you pay us with a check returned unpaid for any reason. We may use your Security Deposit to pay any of these amounts owed us.
Security and damage deposit
A $500 to $3000 security and damage deposit is required before departure and is payable in cash, check or credit card. This deposit covers any damage to the rented motorhome during the rental period, regardless of fault. It also covers any additional charges (fuel, additional mileage, additional days, etc.) incurred related to the rental that were not charged elsewhere in the rental contract or rental application, including traffic tickets or other fines incurred. This deposit also covers all costs and our lost time ($75/hr), including pre-and post-judgment attorney’s, legal & collection fees we incur collecting payment from you or otherwise enforcing our rights under this contract. The deposit may be held until the completion of any legal or collection action. The deposit, or unused portion, is refundable within 14 days.
- Reservation cancellations over 21 before departure are subject to $100 cancellation fee.
- Reservation cancellations between 14 and 20 days before departure are subject to $500 cancellation fee.
- Reservations canceled less than 13 days before departure are subject to the full rental fee.
- You may reschedule your rental once after submission of application with no fee.
- Cancellation charges will be taken from any renters’ funds available: prepayments or security deposit.
For safety reasons, all members of the rental party are expressly prohibited from use of the roof ladder and roof. Any evidence of use or access of either of these items will result in full forfeiture of the Security and Damage Deposit in addition to any damage incurred.
Pick-up and return
- Pick up is 1:00 PM to 4:00 PM. Monday through Friday; and 10:00 am to 12:00 PM on Saturday.
- Return is 9:00 am to 12:00 PM Monday through Friday, and 9:00 am to 10:00 am on Saturday. You agree to return the motorhome to our rental office, or other location we specify, in the same condition that you received it, except for ordinary wear.
- If Delivery/Pickup is arranged, Â½ hour of time is included in the rate, after ½ hour, the rate is prorated at $50/hr.
- If the vehicle is returned after closing hours, you remain responsible for the safety of, and any damage to, the vehicle until we inspect it upon our next opening for business.
- There are no refunds for early returns. There is a $50 per hour late fee.
- Three (3) hours per day averaged, free generator use. Thereafter, there is a $3.00 per hour charge.
Smokers or pets
- There is a $500 fumigation fee for rentals having any evidence of smokers or pets. This charge is at the sole discretion of Expedition Motor Homes, Inc. Our main concern is for the health of subsequent renters.
- We enforce a strict NO SMOKING and NO PETS policy.
- The renter MUST provide a written binder from their insurance company within 7 days of pick-up. This binder must indicate that renter and any other additional authorized drivers have at least the minimum legal liability requirements and full comp & collision coverage when using the motorhome being rented, for the full rental period. If renter has not provided binder by departure date, they MUST purchase full coverage insurance from MBA Insurance for a cost of $22.00 – $27.00 per day based on the RV’s value, Supplemental Liability Insurance for a cost of $9.95 per day, and assume the first $2500.00 financial responsibility for damage, regardless of fault.
- Liability Insurance: you are responsible for all damage or loss you cause to others. You may have provided us with an insurance binder indicating that you have vehicle liability, collision and comprehensive insurance covering you, us, and the motorhome. Since you have auto liability insurance, we provide no liability insurance unless specifically purchased as an optional coverage.
- MBA Choice. If you did not provide us with an insurance binder but elected to purchase MBA Choice, the following changes apply to this agreement:
- “Damage” means any collision or comprehensive loss to, or of, the vehicle; collision or comprehensive losses do not include damage to the interior of the vehicle, or its appliances;
- Damage to the vehicle is covered by MBA Choice. The policy has a $2,500.00 deductible, per occurrence.
- Auto liability insurance is part of MBA Choice, and provides coverage for bodily injury and property damage with limits no higher than the minimum prescribed by the vehicular financial responsibility laws of the state where the damage or loss occurs. MBA Choice covers $2,000 PIP or medical payments, and statutory limits of uninsured and under-insured motorist coverage. Coverage applies in the USA and Canada. Coverage is void if you violate the terms of this agreement or if you fail to cooperate in any loss investigation conducted by us, or the insurer. Allowing an unauthorized driver to operate the vehicle terminates our liability insurance coverage.
- Renter will pay all damages regardless of fault, and understands that Expedition Motor Homes, Inc. is not an insurance company or agent. Renter assumes responsibility to file all claims with the insurance co. and seek any reimbursement from them.
- All desert areas during hot periods, including Death Valley. During these periods, many areas are not habitable and could pose a danger to humans. Consult Expedition Motor Homes, Inc. for a complete list of restricted areas.
- Gatherings or events, which could pose a danger to humans.
- Non-Public roads, unpaved, dirt roads, and “off-road” areas.
- Renter is liable for all damages to vehicle, tires, batteries, towing charges and other expenses as a result of a breakdown associated with operating in these areas. Security & Damage Deposit will be forfeited if violated.
- Renter is prohibited in use of the motorhome associated with any illegal or unsafe purpose, including consuming alcohol while driving.
- Security & Damage Deposit will be forfeited if any portion of this section N is violated.
- Expedition Motor Homes, Inc. will dump tanks and flush lines when the motorhome is returned, as part of the cleaning charges. Normal fee is $99.00.
- Should the RV be returned with holding tanks clogged, a fee of $250 will be charged. In addition, the renter will be responsible for any tickets or fines levied in conjunction with waste disposal.
A fee to clean the motorhome upon return has been included in this contract. If the motorhome required additional cleaning beyond 3 hours, the additional fee will be $50/hr. The fee is at Expedition Motor Homes, Inc. sole discretion.
- There are no refunds for unused miles.
- Additional Mileage Charge, in excess of free miles: $.32 per mile for next 250 miles (next 125 miles if based on weekend rate). The next 250 are at @ .78/mile (125 if weekend rate), all miles beyond this are $1.59 per mile.
- No warranties are made regarding fuel tank capacity or fuel mileage.
- All gasoline, diesel or propane refueling during the trip is at customer’s expense.
- The motorhome is provided with fuel tank touching the Â¾ marker. Renter agrees to return motorhome with Initial fuel refilled to the same level; otherwise, the refill charge is at a fixed price depending on level returned (note fuel policy). Fixed price is based on Â¼ tank increments.
- Renters may choose to prepay for Gas refill. Please see Fuel Policy or contact an Expedition Motor Homes Inc. Representative.
Maintenance and breakdown responsibility
- The renter is responsible for checking the engine oil, fluids, and coolant levels at each refueling, as well as reporting any mechanical failures immediately.
- Expedition Motor Homes is not liable for renter’s expenses due to unforeseen breakdowns beyond Expedition Motor Homes, Inc.’s control.
- Maintenance expense reimbursement policy is available from Expedition Motor Homes, Inc.
- Customer is responsible for all damage or repair due to negligence or failure to provide maintenance while the renter is responsible for the motorhome.
- In the event the motorhome is in breakdown repair for 12 hours or more, through no fault of the customer, our responsibility to the customer is limited to refund of daily rate or portion thereof. Radio, automatic step, air conditioning, refrigerator, microwave and appliances, cruise control, and generator malfunctions are not considered breakdowns and no refunds are available for repair to these items.
- Customer agrees to obtain prior authorization from Expedition Motor Homes, Inc. for all repairs/replacements to the motorhome, or the rental will be fully liable for all these expenses, and all damages that may result from improper repair or replacements.
- Any windshield or window damage will result in the replacement of the windshield/window. This is for safety considerations. MBA insurance does not cover this cost unless associated with collision or comprehensive incident.
- Renter acknowledges all tires are in proper order upon signing check out form. Flat or leaking tire replacement/repair is the sole cost of the renter, subject to item 6 above, and paragraph C, item 6.
- Damage below the bumper (top) line and above the windshield (top) line is the sole responsibility of the renter. The renter agrees to financial responsibility for the repair/replacement of all damaged items, per this addendum.
Towing of trailers is not allowed
Some exceptions may be considered on a “per rental” basis. If approved, the towing charge is $49.00 per week, plus $.10 per mile for every mile traveled (as recorded on motorhome odometer). The renter must bring the trailer to be towed to Expedition Motor Homes, Inc. for on-site hookup and inspection. The renter must provide his or her own insurance (binder OK).
Loss of use
due to any of the causes listed below is fully the responsibility of the renter and will be charged to the renter. 1) Return of the motorhome by the renter past or before the contracted return date and/or time, 2) Repairs from damage to the motor home that are the responsibility of the renter that cause Expedition to not have use of the motorhome, 3) Any other action by the renter that renders the motorhome unavailable for use. The rate charged will be our normal daily peak rental rate (complete day) for the period of lost use. Each day of lost use equals 4 hrs labor on the repair invoice/estimate. Renter authorizes Expedition to charge their credit card for these charges. Refer to paragraph C-2.
NOTICE: These Costs and Policies automatically constitute a portion of any and all Rental Contracts entered into by Expedition Motor Homes, Inc. and renter(s), and are binding on both parties. All other materials given the renter during the rental period are included as part of this contract. Signature warrants that renter accepts and understands all conditions herein.